How to use "Backlog Grooming" report template.
1️⃣ Set up the frequency
We recommend to run this process at least 1-2 times a month. It helps ether to keep the backlog an actual and doesn't overload the team with the process.
2️⃣ Select the backlog reviewers.
The backlog reviewers are the whole team or just a part of it who assesses the actuality of the backlog.
We strongly advise engaging the entire team into this process.
3️⃣ Set up the task tracker params.
It means that you should specify in Standuply your task tracker params to let it pull the tasks and send it to respondents for review.
It's better to select the random tasks from the backlog column of your project to send for the assessment.
This case, when the whole team participated in the processes, every process run you will have the many different assessed tasks but at the same time every respondent spends time answering for the single object questions.
So, the whole backlog reviewed and every team member spend on it just a couple of minutes. Just imagine how profitable it is on an annual basis.
It's not necessary for the backlog grooming to specify the assignee from your task tracker. Because in this process all members review all tasks. But you can do this if needed in your particular case.
4️⃣ Create the assessment questions to ask.
So, afterward, you just need to write down the questions that every respondent have to answer. Or you may just use our samples.
5️⃣ Choose a channel to share results.
Here you can specify, where your report results will be delivered.
We recommend sharing the report summary of the backlog grooming with the entire team in the separate Slack channel.
In this case the whole team stay updated and can discuss or add the comments to the assessments from other teammates.
Note: currently, the backlog grooming works only for Trello tasks, but shortly we'll add integrations with JIRA, Asana, and other task trackers.